Employment Opportunities

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Administrative Coordinator

To apply, please submit resume and cover letter here.

 

POSITION:  Administrative Coordinator
DAYS/HOURS:  Monday - Friday 8:30 a.m. to 4:30 p.m. with one unpaid hour for lunch (35 hours)
REPORTS TO:  Damaris Frias, Director of Project Management
LOCATION:  7 Winthrop Square, 2nd Floor, Boston, MA 02110
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SUMMARY OF POSITION:

The Volunteer Lawyers Project of the Boston Bar Association (VLP) is a non-profit legal services organization which provides free civil legal assistance to low-income residents of Greater Boston, primarily through the pro bono services of private attorneys and through our call center (aka Eastern Region Legal Intake). 

The Administrative Coordinator will provide support to both the Main Office and the Call Center by communicating and coordinating several administrative aspects of the program primarily with staff and volunteers as well as other legal services organizations, private attorneys, and clients.

The ideal candidate must be a self-starter with the ability to exercise good judgment. This position requires an individual who is reliable, motivated, and committed to public interest work and access to justice, with the ability to demonstrate strong cultural sensitivity and communicate effectively. The individual will demonstrate compassion for low-income populations and be sensitive to their legal needs and socioeconomic status.

QUALIFICATIONS:

EDUCATION/TRAINING REQUIRED:

• Associate’s or bachelor's degree
• At least 5 years of consecutive experience working in an administrative coordinator capacity or similar role

PHYSICAL ABILITIES/SKILLS REQUIRED:
• Heavy use of computer
• Ability to sit or stand for long periods of time
• Ability to communicate in person, by telephone and via electronic communication
• Ability to travel to other locations as needed
MENTAL ABILITIES/SKILLS REQUIRED:
• Strong professional communication skills, both oral and written
• Reliable and flexible with a sense of initiative
• Exceptional organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Sharepoint, and Outlook)
• Ability to keep workspace, projects, and tasks in order
• Ability to prioritize, manage multiple tasks, and meet deadlines
• Ability to work with diverse cultures, professionals, and personalities
• Ability to stay focused and on task in a fast-paced, busy environment
• Ability to pay focused attention to detail
• Ability to problem-solve
• Ability to work independently and coordinate with colleagues
• Ability to review, update, and manage multiple calendars, projects, and tasks
• Ability to navigate through the internet, research, and locate information
• Ability to quickly learn the use of other software and equipment (Legal Server, Little Green Light, Google Docs, WASP, and scanning equipment)
• Ability to delegate and oversee completion of assignments to administrative assistant and student volunteers

ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Have an in-depth understanding of the organization’s programs and services
• Create reports and statistics for grants, board meetings, newsletter, weekly updates, and annual report using VLP systems
• Coordinate and monitor all aspects of equipment and furniture for inventory
• Deposit checks received to appropriate VLP bank account weekly
• Manage petty cash
• Record and transcribe minutes of staff meetings, distribute by email, and retain digital copy
• Assist with coordinating and planning events, trainings, and meetings using Outlook and other electronic media
• Coordinate and update multiple Outlook calendars for trainings, meetings, appointments for staff and/or panel attorneys, vacation schedules, legal clinics, and other staffing
• Work with Director of Project Management on coordinating various projects and administrative assignments
• Work with Director of Technology and Compliance on creating reports and communicating and resolving technology issues for both locations
• Work with Pro Bono Manager on various administrative assignments
• Manage all catering needs for events, trainings, and meetings
• Other tasks as needed

 

Volunteer Lawyers Project is an Equal Opportunity Employer

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Finance and Operations Assistant

To apply, please submit resume and cover letter here.

 

POSITION: Finance and Operations Assistant
DAYS/HOURS: Monday - Friday, 8:30 a.m. – 4:30 p.m. (w/ some evening Board meetings)
REPORTS TO: Allie Jose, Director of Finance and Operations
LOCATION: 7 Winthrop Square, Floor 2, Boston, MA 02110

SUMMARY OF POSITION:

The Volunteer Lawyers Project of the Boston Bar Association (VLP) is a non-profit legal services organization which provides free civil legal assistance to low-income residents of Greater Boston, primarily through the pro bono services of private attorneys and through our call center (aka Eastern Region Legal Intake). 

The Finance and Operations Assistant will provide support to the Director of Finance and Operations primarily in the areas of accounting and human resources, as well as support to the Executive Director with Board of Directors-related matters.

QUALIFICATIONS/EDUCATION/TRAINING:

REQUIRED:
• Bachelor's degree in accounting, business administration, or comparable field

KNOWLEDGE/EXPERIENCE:
REQUIRED:
· Basic accounting knowledge
· 3-5 years of experience working in a professional office environment
· Ability to write clearly and concisely
· Proficient knowledge of Microsoft Office Suite
PREFERRED:
• Experience working with QuickBooks and/or Abila MIP general ledger accounting software
• Experience with the not-for-profit social service industry
• Experience with ADP payroll service
• Experience transcribing Board minutes

PHYSICAL ABILITIES/SKILLS:

REQUIRED:
· Heavy use of computer programs and applications
· Ability to stand or sit for long periods of time
· Ability to communicate in person, by telephone and by computer

MENTAL ABILITIES/SKILLS:
REQUIRED:
· Strong organizational skills
· Accounting and analysis skills
· Problem-solving and critical thinking skills
· Strong computer/spreadsheet skills with ability to use Excel proficiently
· Strong interpersonal skills
· Ability to assemble and analyze detailed data and summarize into schedules
· Ability to meet deadlines
· Ability to work independently
· Ability to manage multiple projects at the same time
· Ability to learn and use accounting, payroll, and other organization systems quickly and efficiently
· Ability to communicate effectively with colleagues and with staff at outside organizations

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Perform general accounting, human resources, and administrative functions including but not limited to the following:
o Perform data entry into general ledger accounting and payroll systems
o Perform monthly accounting close procedures, including reconcile accounts and investigate discrepancies
o Run reports out of VLP systems and perform analysis
o Mail checks, employee letters, and other accounting and human resources communications
o Assist with file management, including copying, filing, and retrieving documents
o Coordinate with staff regarding invoices and expense reimbursements
o Register staff for trainings
• Backup and assist Director of Finance and Operations with accounting, finance, human resources, and administrative duties
o Assist with implementation of and learn new general ledger accounting system to be implemented in 2019
o Coordinate Financial Oversight Committee meetings, including record and transcribe minutes
o Provide support to the Executive Director and other Directors including but not limited to the following:
o Coordinate Board of Directors and Committee meetings, including attendance, space reservation, printing and circulating materials, and meeting preparation
o Record and transcribe minutes for each Board meeting
o Enter donations into donor management system
o Prepare and send donor acknowledgement letters
o Assist with preparation for annual fundraising event and other agency events
o Prepare call center rotation schedule
• Other tasks as needed


Volunteer Lawyers Project is an Equal Opportunity Employer

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Staff Attorney

To apply, please submit resume and cover letter here.

 

POSITION: Staff Attorney
DAYS/HOURS: Monday - Friday, 8:30 a.m. – 4:30 p.m. (w/ some evening trainings)
REPORTS TO: Cindy Palmquist, Esq. Legal Director
UNIT(S): Multiple
LOCATION: 197 Friend Street, 9th Floor, Boston, MA 02114

 

SUMMARY OF POSITION

The Volunteer Lawyers Project of the Boston Bar Association (VLP) is a non-profit legal services organization which provides free civil legal assistance to low-income residents of Greater Boston, primarily through the pro bono services of private attorneys and through our call center (aka Eastern Region Legal Intake). 

Staff attorneys are committed to serving low-income clients and to working with the private bar to expand access to justice.  The staff attorney will work primarily at our call center and will provide advice to clients by phone, online, and in person.   The staff attorney will also provide back-up coverage at our legal clinics.

Fluency in a second language is preferred, specifically Spanish, Haitian Creole, Cape Verdean Creole, Portuguese, Cantonese, or Vietnamese as a large percentage of our client population is limited English proficient.

 

CRITERIA APPLICABLE
REQUIRED QUALIFICATIONS/EDUCATION/TRAINING:
• Law degree from an accredited law school.
• Admission to and good standing in Massachusetts bar

REQUIRED KNOWLEDGE/EXPERIENCE:

• 2-5 years in full-time law practice, including litigation.
• Proficiency in use of Microsoft Office Suite.

PREFERRED KNOWLEDGE/EXPERIENCE:
• Prior work with organization serving low-income clients.
• Prior experience supervising legal work of others.
• Prior experience recruiting and supporting volunteers.
• Prior experience planning and conducting trainings or presentations.
• Prior experience with grant writing and reporting.

REQUIRED PHYSICAL ABILITIES/SKILLS:

• Ability to use a computer several hours per day.
• Ability to communicate by telephone for several hours per day.
• Ability to communicate in person, by telephone and by computer.
• Ability to travel to courthouses and other clinic locations in Greater Boston.
• Ability to sit or stand for long periods of time.

REQUIRED MENTAL ABILITIES/SKILLS:
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to effectively manage multiple tasks and meet deadlines.
• Ability to communicate effectively with colleagues and with staff at outside organizations.
• Ability to effectively engage with private bar to recruit, train and mentor volunteer attorneys.
• Ability to supervise attorney, paralegal and intern staff.
• Ability to work independently.
• Ability to engage in critical thinking and problem solving.
• Ability to learn and apply federal eligibility requirements.
• Ability to quickly learn and effectively use case management system.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Maintaining expertise in two or more subject areas.
• Conducting intakes and evaluations of cases through the call center to determine if appropriate information, advice, or referral.
• Providing supervision to the legal advocates at call center.
• Participation in weekly call center staff meetings.
• Providing back up support to approximately two legal clinics each week.
• Reviewing cases for merit and alignment with priorities set by other agencies for potential referral.
• Providing back-up supervision to paralegals, interns, and pro bono attorneys while at clinics.
• Interacting with and recruiting volunteers from the private bar.
• Conducting occasional trainings for volunteers, often during evening hours.
• Preparing cases for pro bono assignment, including reviewing memos and documents.
• Assisting in placement of cases with pro bono attorneys.
• Answering substantive questions from staff members and pro bono attorneys.
• Monitoring pro bono cases to ensure quality and competent representation.
• Participation in legal aid coalitions and collaborations.
• Assisting with grant applications and reports.


Volunteer Lawyers Project is an Equal Opportunity Employer

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