Employment Opportunities

Economic Fairness Project Coordinator

Bilingual Administrative Assistant I

Bilingual Legal Advocate 

 

 


Economic Fairness Project Coordinator

POSITION: Economic Fairness Project Coordinator
DAYS/HOURS:  Monday – Friday, 8:30 AM to 4:30 PM
REPORTS TO:  Project Staff Attorney
DEPARTMENT:  Employment and Consumer Law
LOCATION: Volunteer Lawyers Project, 7 Winthrop Square, 2nd Floor, Boston, MA 02110


SUMMARY OF POSITION:
This is a temporary grant funded position for a full-time Project Coordinator to assist a VLP staff attorney and VLP volunteers at the Wage Theft Clinic and Small Claims Debt Collection clinics. The grant goes through December, 2019. The Volunteer Lawyers Project of the Boston Bar Association is a private nonprofit organization that provides legal representation in civil matters to low-income people in greater Boston primarily through the pro bono services of private attorneys.

QUALIFICATIONS/EDUCATION/TRAINING:
REQUIRED:

  • Bachelor’s Degree

PREFERRED:

  • Facility with technology including Microsoft Office programs, database and web content management systems.
  • Prior work with organization serving low-income clients.
  • Fluency in second language

KNOWLEDGE/EXPERIENCE: 
REQUIRED:

  • Excellent communication skills, both oral and written.
  • Excellent administrative and organizational skills. Attention to detail and ability to manage multiple tasks and meet deadlines.
  • Ability to work independently and to coordinate efforts with colleagues
  • Ability to travel to Greater Boston District Court locations on public transportation or by car.
  • Reliability, good judgment, and flexibility.
  • Ability to write clearly and concisely.
  • Commitment to access to justice for all.

PREFERRED:

  • Prior experience in legal services or law office.
  • Prior experience with project coordinating or managing.

PHYSICAL ABILITIES/SKILLS:
REQUIRED:

  • Heavy use of computer
  • Ability to communicate in person, by telephone and by computer

PREFERRED

  • Ability to travel for trainings

MENTAL ABILITIES/SKILLS: 
REQUIRED:

  • Strong organizational skills
  • Ability to meet deadlines
  • Ability to work independently
  • Ability to learn and use case management systems.
  • Ability to communicate effectively with colleagues and with staff at outside organizations.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

  • Coordinate, take notes and run weekly Project staff meetings.
  • Help keep track of project deliverables.
  • Create training manuals and other materials.
  • Keep project files organized.
  • Assist with project reports.
  • Attend weekly clinics at courts and the Wage Theft Clinic
  • Conduct intakes of new clients at the clinics.
  • Open new cases in database and maintain office databases; perform regular reports and data reviews.
  • Attend trainings as needed for professional development.
  • Schedule trainings for volunteer attorneys.

SUPERVISION TO BE EXERCISED (number of direct reports): 1-3 interns

SUPERVISION TO BE RECEIVED (indicates nature of supervision to be exercised over this position in terms of types of guidance and control and instructions given). Weekly meeting with Project staff.

 

Please Note: This is a grant funded position through September 30, 2019, with the possibility for extension.

Please submit resume and cover letter here by October 12, 2018.
Volunteer Lawyers Project is an Equal Opportunity Employer

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Bilingual Administrative Assistant I

DAYS/HOURS: Monday – Friday, 8:30AM to 4:30PM with one unpaid hour for lunch (35 hours/week)
REPORTS TO:  Director of Administration
LOCATION: 7 Winthrop Square, Floor 2, Boston, MA, 02110
SALARY: Starting at $30,000, commensurate with experience


SUMMARY OF POSITION:

Volunteer Lawyers Project of the Boston Bar Association (VLP) is seeking a Bilingual Administrative Assistant I, who is motivated and committed to public interest work and access to justice, to be part of our team. VLP is a non-profit legal services organization which provides free civil legal assistance to low-income residents of Greater Boston, primarily through the pro bono services of private attorneys. VLP makes access to justice possible for people who cannot afford a lawyer.

The position requires a customer-service oriented individual who is comfortable dealing with the public at large, the individual will be required to handle and communicate working with legal services communities, private attorneys, and our clients who live and work in the Greater Boston area and face a number of social and economic issues.

QUALIFICATIONS:

EDUCATION/TRAINING:
PREFERRED: 

  • Associate’s or Bachelor’s degree
  • 3 years consecutive experience working in an administrative assistant capacity or similar role
MENTAL ABILITIES/SKILLS:

REQUIRED: 

  • Fluent in English and Spanish (oral required and written desired

  • Strong communication skills, both oral and written, in English and Spanish

  • Ability to stay focused and on task in a fast paced/busy environment

  • Careful attention to detail

  • Ability to identify issues and problem solve

  • Reliable and organized

  • Customer service-oriented

  • Ability to manage multiple tasks, prioritize, and meet deadlines

  • Compassionate and ability to work with low-income populations and be sensitive to their legal needs and socioeconomic status

  • Strong knowledge of Microsoft Office

  • Ability to be flexible with a sense of initiative

  • Ability to navigate through the internet, research, and locate information

PHYSICAL ABILITIES/SKILLS:

REQUIRED:

  • Heavy use of computer
  • Ability to sit for long periods of time
  • Ability to communicate in person, by telephone, and by computer
  • Ability to travel to other locations as needed for administrative support
ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
  • Have a basic understanding about the organization’s programs
  • Answer telephone calls and direct callers to appropriate staff person, program, and provide other resources
  • Direct walk-in clients to the appropriate staff person or to other legal resources throughout the Commonwealth
  • Manage the Senior Legal Helpline daily call backs, including listening to voicemails and transcribing recordings into Excel
  • Prepare Excel spreadsheet of Eastern Region Legal Intake (ERLI) call backs and send by email to ERLI staff
  • Check VLP and ERLI administrative emails and respond to requests throughout the day
  • Handle day-to-day administrative office functions including, but not limited to, sorting and distributing mail, filing, copying, managing incoming faxes, data entry, creating reports, updating staff directories and information within our database
  • Maintain inventory of office equipment and furniture on excel
  • Order office supplies for both locations
  • Enter donor information into donor database and generate acknowledgment letters
  • Coordinate and manage multiple office calendars for trainings, meetings, appointments for staff and/or panel attorneys, vacation schedules, legal clinics, and days off
  • Prepare materials and set up for all trainings and/or meetings
  • Attend and transcribe information discussed at support/paralegal staff meetings
  • Assist Director of Administration with organizing training and orientation of new volunteers
  • Assist Administrative Assistant II with organizing and preparing for board meetings
  • Perform data entry into case management system and donor database
Please submit resume and cover letter here by September 14, 2018. 

The Volunteer Lawyers Project is an Equal Opportunity Employer

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Bilingual Legal Advocate

DAYS/HOURS: Monday – Friday, 8:30AM to 4:30PM with one unpaid hour for lunch (35 hours/week)
REPORTS TO: Chris Neighbours, Supervisor
UNIT: Eastern Region Legal Intake (ERLI) of the Volunteer Lawyers Project
LOCATION: 197 Friend St., 9th Floor, Boston, MA 02114
SALARY: Starting at $36,000 commensurate with experience

SUMMARY OF POSITION:
The Volunteer Lawyers Project of the Boston Bar Association (VLP) provides free civil legal assistance to low-income residents of Greater Boston, primarily through the pro bono services of private attorneys. Eastern Region Legal Intake is a project of VLP that provides callers with information, advice, and referrals; screens clients for legal aid eligibility; and conducts intakes in legal aid priority cases.

This is a permanent, full-time staff position on the intake phone line.

QUALIFICATIONS/EDUCATION/TRAINING:

REQUIRED:

• Bachelor’s Degree
• Bilingual; fluent in English and Spanish, Portuguese, Mandarin or Cantonese.

PREFERRED:
• Prior experience working in legal aid, the court system or a law office that handles civil cases.
• Prior experience with an organization serving low-income populations.
• Prior experience working with victims of crimes.

 

KNOWLEDGE/EXPERIENCE:

REQUIRED:
• Microsoft Office Suite
PREFERRED:
• Knowledge of MA laws surrounding Housing, Family Law, Benefits and Consumer

 

PHYSICAL ABILITIES/SKILLS:

REQUIRED:
• Heavy use of computer and phone
• Ability to effectively and efficiently communicate over the phone

 

MENTAL ABILITIES/SKILLS:

REQUIRED:
• Ability to learn and retain information quickly
• Strong interpersonal skills
• Strong organizational skills
• Ability to meet deadlines
• Ability to work independently
• Ability to learn and use case management and phone systems

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Conduct intakes and provide legal information and referrals over the intake line.
• Coordinate and manage Advice Panels (scheduling volunteer attorneys to call and advise clients)
• Staff VLP court based clinics
• Update changes to Intake Priorities and Questionnaires
• Conduct community outreach
• General administrative work such as data gathering, scanning and filing
• Other duties as determined by Program needs

Please submit resume and cover letter here by September 14, 2018.

Volunteer Lawyers Project is an Equal Opportunity Employer